Privacy Policy — Strike Jiu-Jitsu

Effective Date: [Insert date]

Strike Jiu-Jitsu (“we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our website(s), use our online services, communicate with us, or participate in our classes, programs, and events (collectively, the “Services”).

By using the Services, you agree to this Privacy Policy. If you do not agree, please do not use the Services.

1) Scope

This Policy applies to information we collect online and in person at our facility, events, and through third-party platforms we use to manage memberships, payments, scheduling, marketing, and communications.

2) Information We Collect

a) Information You Provide

Contact & account data: name, email, phone, address, emergency contact.

Enrollment & waiver data: signed forms, acknowledgments, age/guardian status, belt rank, training preferences.

Payment data: billing address and payment method details (processed by our payment processor; we do not store full card numbers).

Health & injury disclosures (optional): any limitations you choose to share for safety; we are not a HIPAA-covered entity.

Communications: messages, emails, SMS replies, reviews, testimonials, survey responses.

Media submissions: photos/videos you share or authorize us to use.

b) Information We Collect Automatically

Device & usage data: IP address, browser, pages viewed, referring/exit pages, timestamps, approximate location.

Cookies & similar tech: to remember preferences, improve performance, and measure effectiveness.

Cameras on premises (if applicable): security video in common areas for safety and loss prevention.

c) Information From Third Parties

Booking, billing, CRM, and marketing platforms we use to manage memberships, class reservations, and communications.

Social media interactions and engagement analytics when you interact with our profiles or ads.

3) How We Use Information

We use personal information to:

Provide, operate, and improve the Services and our facility.

Process enrollments, class reservations, attendance, and payments.

Ensure participant safety, verify eligibility, and manage waivers.

Communicate about schedules, account status, updates, promotions, and events (via email, SMS, phone).

Personalize training recommendations and member experiences.

Monitor security and prevent fraud, abuse, or policy violations.

Comply with legal obligations and enforce our Terms.

With consent, use testimonials, photos, and videos for promotional purposes.

4) Legal Bases for Processing (EEA/UK Only)

Where GDPR/UK GDPR applies, we rely on: contract (to provide the Services), legitimate interests (facility security, improvements, marketing to members), consent (optional health details, certain marketing), and legal obligation (tax/recordkeeping).

5) SMS/Text Messaging

By providing your phone number, you agree to receive transactional and promotional texts. Message/data rates may apply. Frequency varies. You can opt out at any time by replying STOP; reply HELP for help. Consent is not a condition of purchase. We may use third-party messaging providers to deliver these communications.

6) Payments

We use third-party payment processors that comply with PCI-DSS standards. Those processors collect and process your payment information under their own privacy policies. We retain limited payment metadata (e.g., last 4 digits, expiration month/year) for receipts and account management.

7) Cookies & Tracking

We use cookies, pixels, and similar technologies to operate the site, remember preferences, analyze traffic, and measure marketing performance. You can control cookies through your browser settings. If required by local law, we will present a cookie consent banner with options.

Do Not Track: We do not currently respond to Do Not Track signals.

8) How We Share Information

We do not sell personal information. We may share information with:

Service providers/contractors (membership, scheduling, payment, communications, analytics, advertising) under contracts requiring confidentiality and limited use.

Coaches and staff for safety and class management.

Event partners for seminars or competitions you opt into.

Legal & safety: if required by law, court order, or to protect rights, safety, and security.

Business transfers: as part of a merger, acquisition, asset sale, or similar change of control.

We may share aggregated or de-identified data that cannot reasonably identify you.

9) Children & Minors

We welcome youth programs with parent/guardian consent. We do not knowingly collect personal information online from children under 13 (or as defined by local law) without verifiable parental consent. Parents/guardians may review, correct, or request deletion of a minor’s information by contacting us.

10) Data Retention

We retain personal information only as long as necessary for the purposes described above—considering legal, tax, safety, and operational requirements—and then securely delete or de-identify it.

11) Security

We implement reasonable administrative, technical, and physical safeguards to protect personal information. No system is 100% secure; please use strong, unique passwords and notify us of any suspected unauthorized activity.

12) Your Privacy Rights

Depending on your location, you may have rights to:

Access a copy of your personal information.

Correct inaccurate or incomplete data.

Delete (erase) certain information.

Restrict or object to certain processing (including marketing).

Portability of certain data.

Withdraw consent where processing is based on consent.

Appeal our decision (where required by law).

U.S. State Disclosures (e.g., CA/VA/CO/CT/UT)

Residents of certain U.S. states may have additional rights under applicable privacy laws (like CCPA/CPRA). We do not sell personal information and we do not share it for cross-context behavioral advertising without your consent where required. You may exercise your rights as described below.

EEA/UK/Other Regions

Where regional laws apply, you may also lodge a complaint with your local supervisory authority. We encourage you to contact us first so we can resolve concerns.

13) International Data Transfers

If you access the Services from outside the United States, your information may be transferred to, stored, and processed in the U.S. and other countries with different privacy laws. Where required, we use appropriate safeguards (e.g., Standard Contractual Clauses).

14) Third-Party Links & Platforms

Our site and communications may link to third-party websites, apps, or platforms. Their practices are governed by their own policies; we are not responsible for their content or privacy practices.

15) Cameras & In-Facility Wi-Fi (If Applicable)

Security cameras may operate in common areas (never in locker rooms or restrooms) to deter theft and enhance safety.

Guest Wi-Fi usage may be logged for security and network management; avoid transmitting sensitive data over public networks.

16) Changes to This Policy

We may update this Policy periodically. The “Effective Date” above indicates the latest revision. Material changes will be posted on our site or communicated by reasonable means. Your continued use of the Services after changes indicates acceptance.

17) Contact Us

To exercise your rights or ask questions about this Policy or our data practices, contact us:

Business Name: Strike Jiu-Jitsu

Email: [email protected]

Phone: (830) 555-2637

If you submit a request, we may need to verify your identity (and, for minors, the requester’s parental/guardian authority) before responding.